How can meetings reduce costs and increase efficiency?
Are meeting objectives unclear?
Is meeting equipment always malfunctioning?
Is there no closed loop for post-meeting work execution?
As a pivotal stage for team collaboration and decision-making, the efficiency of meetings directly impacts a company's operational performance and market competitiveness. Wherein, a complete meeting encompasses five steps: pre-conference preparation, conference entry, conference holding, in-conference operation, and post-conference processing. With over two decades of experience in the conference industry, GONSIN has developed a core product - Smart Link Conference Management Platform, a trick to master Efficient meetings.
Pre-conference Preparation
Pre-conference Preparation is first step to a successful meeting. It involves clearly defining the meeting objectives, setting the agenda, inviting participants, and preparing necessary materials to ensure all attendees have a clear understanding of the meeting content.
GONSIN Smart Link Conference Management Platform offers a one-stop solution for all your Pre-conference Preparations. Organizers can effortlessly schedule and create meetings, set meeting objectives and agendas, and send invitations to attendees via various channels such as SMS and email. The platform can also pre-configure meeting room equipment, including large displays, air conditioning, and lighting system, based on the scheduled meeting settings.
Pre-conference Preparation
Conference Entry
Conference entry forms the first impression for participants, featuring a clear meeting guide, efficient check-in process, and well-organized seating arrangement, which are essential for a smooth conference.
GONSIN Smart Link Conference Management Platform offers an information dissemination function, clearly displaying multiple conference contents. Also, it provides standardized seating arrangements, allowing for real-time updates of intelligent electronic table cards when personnel changes occur. The platform supports efficient and intelligent registration with various methods such as NFC, facial recognition, and fingerprint recognition, enabling participants to quickly complete the registration process, providing real-time statistics on registration data, allowing organizers to quickly grasp the attendance situation.
Conference Entry
Conference Holding
Effective interaction and discussion during conferences are crucial for achieving meeting objectives.
● How to solve the problem of poor experience of remote participation in meetings by off-site delegates?
● How to break the language barrier in an international conference?
● How can speakers' remarks be conveyed to attendees in a timely manner?
GONSIN Smart Link Conference Management Platform seamlessly integrates with a wide range of high-quality Pro AV equipment, supporting both on-site and remote video conferencing. What's more, it offers local and remote simultaneous interpretation services to facilitate multilingual communication. During meetings, a rich array of paperless interactive features such as screen sharing, electronic whiteboards, multi-party voting, and simultaneous annotation are available. By integrating with a powerful automatic speech recognition system, the platform can automatically generate efficient and accurate meeting minutes and provide meeting recordings, ensuring the completeness of important information and providing strong support for meeting decision-making.
Conference Holding
In-Conference Operation
A real-time, efficient, and responsive conference operations platform ensures the smooth progress of the conference.
GONSIN Smart Link Conference Management Platform offers real-time analytics during meetings, helping organizers to stay informed about meeting dynamics. Additionally, the platform integrates with environmental control system to automatically adjust the conference room environment, and supports voice control to enhance the overall attendee experience.
In-Conference Operation
Post-Conference Processing
Post-conference processing is the final stage of meeting management, encompassing venue management, meeting outcome summarization, and continuous process optimization.
● How to get a clear summary of meeting highlights?
● How to release venue resource information in time?
● How to realize the closed-loop management of post-meeting work execution?
GONSIN Smart Link Conference Management Platform supports effective intelligent resource management, automatically shutting down equipment, lights, and curtains. It also features meeting material archiving, automatic meeting minutes generation, and automated data archiving and export. Through continuous data analysis and feedback loops, the platform continuously optimizes meeting processes, improving meeting efficiency and quality. Furthermore, it integrates with the OA system to automatically distribute post-meeting tasks, making post-meeting work more efficient and convenient.
Post-Conference Processing
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