Scenario Definition
Banquet halls are multifunctional spaces designed for large-scale indoor events such as celebrations , business meetings, weddings, exhibitions, etc. Usually found in hotels, conference centers, or independent buildings, it features a spacious area and high ceilings. The flexible seating arrangement allows for easy customization based on the event's needs.
Requirements for Banquet Hall Setup
The banquet hall can be equipped with professional equipment such as stage, display, audio, lighting , and hotel items including dining tables, chairs and etc.. Considering the diversity of activities in the banquet hall, the design of the audio-visual system should prioritize flexibility, versatility, and smart control features.
Seating layout
Factors to consider when choosing an appropriate seating arrangement include the nature and format of the event, the number of participants, whether there will be speeches or performances, and whether meals will be required.
1. Banquet-style Layout
The banquet-style layout is a common banquet hall layout, which is mainly round tables or long tables, with dining and performance arrangements. Moreover, this layout makes it easier for participants to communicate to create a lively atmosphere, so that it is suitable for holding annual meetings and thank-you parties, etc.
2. Desk-style Layout
In the desk-style layout, there are a podium and a rostrum on the stage, and the auditorium is equipped with a long table for participants to write in which the front-row guest seats can be equipped with microphones and intelligent electronic table cards. Therefore, this layout is suitable for large-scale government affairs, business meetings, and training & learning.
3. Theater-style Layout
The theater-style layout maximizes seating capacity within limited space. In this layout, the representative seats are only equipped with seats, no tables, and a wide aisle is left in the middle. Hence, the theater-style layout is suitable for large-scale conferences, opening ceremonies, speeches, forums and other types of meetings.
4. Hybrid Layout
The hybrid layout combines the advantages of the desk-style and theater-style layouts. Wherein, long tables are placed in the front row, while only seats are placed in the attendance area. Not only does it take into account the number of people accommodated, but also it ensures the experience of the main participants. Commonly, the hybrid layout is used in large-scale conferences, speeches, opening ceremonies and other business activities.
5. Round Table Layout
The round table layout includes a central area and designated seating for attendees and media. Key attendees sit in the central zone, equipped with microphones for speaking, while other attendees and media representatives are seated in a separate media area. This layout is commonly used for important government and business meetings such as seminars, briefings, and academic exchanges.
6. Discussion Layout
The discussion layout is usually a round or long conference table layout, with participants seated according to their primary and secondary positions. This layout is commonly used for significant bilateral talks and is suitable for meetings, receptions, and government or business negotiations.
Overall Solution For Audio And Visual System
1. Display System (display screen, visual media interaction system, automatic camera tracking system)
· Display
①In the banquet hall, a large central screen serves as the primary display area, supplemented by additional screens on both sides. This setup enhances data comparison, multi-angle presentations, and speech camera tracking, allowing for the simultaneous display of various information with optimal matching between the main and supplementary screens.
②Place a display screen under the stage to ensure that people on the podium and the speaker can see the current content in real time, better interact with the audience and control the rhythm of the speech.
· Visual Media Interaction System
The main screen and the secondary screen, as well as multiple signal sources, can be controlled and switched through the visual media interaction system.
· Automatic Camera Tracking System
Equipped with a camera tracking system, this setup automatically follows the speaker during presentations, enhancing interactivity. It also allows for seamless integration of local video into remote video conferences.
2. Audio system (pickup system, sound reinforcement system, simultaneous interpretation system)
· Pickup System
①The podium is equipped with a wireless conference discussion system to facilitate various temporary meeting layouts in the banquet hall.
②The podium is equipped with a leader column microphone, providing high-fidelity audio for enhanced sound quality.
③The host is provided with a wireless microphone for interactive speaking and engagement in the venue.
· Conference Public Address System Layout
①The main line array is hoisted on both sides of the podium, covering the entire auditorium.
②Combined with wall-mounted speakers, this setup ensures that audiences in the back row can clearly hear the content.
③The monitoring speaker is crucial for speakers and people on the podium to ensure that they can hear their own voices clearly and avoid echoes and howling.
④The backstage is equipped with GONSIN professional digital audio processor, mixers and other audio processing equipment.
· Simultaneous Interpretation System
The simultaneous interpretation system can be utilized in multilingual conferences. Meanwhile, all seats are equipped with simultaneous interpretation receivers. If necessary, a interpretation booth can be set up on site to ensure smooth communication in multilingual conferences.
3. Lighting Design
· Lighting System
Basic lighting: It is important to provide sufficient brightness throughout the banquet hall to avoid shadows and glare by installing ceiling lights, wall lights, and other types of lighting fixtures.
· Stage lighting
The podium or display area utilizes a professional stage lighting system to meet various speaking or performance requirements, allowing for adjustments in the angle and intensity of the lights to create diverse lighting effects and enhance the atmosphere, thereby highlighting these important areas and individuals.
4. Intelligent Management (conference reservation, information release, central control & matrix, environmental monitoring)
All systems can be integrated with the GONSIN Smart Link Conference Management Platform for control, enabling functions such as meeting reservations, information dissemination, central control matrix, and environmental monitoring for streamlined operations management.
· Conference Reservations
The wall-mounted reservation screen displays the current usage status of the banquet hall, realizing orderly and intelligent management of conference affairs.
· Information Release
The intelligent information release system displays conference-related information and corporate promotional content on designated display devices within the building, providing real-time updates on room reservations and meeting progress.
· Central Control & Matrix
The GONSIN central control system & matrix system can control the entire intelligent system, allowing for real-time adjustments to the lighting system, microphone equipment, intelligent curtains, temperature control system, and more.
· Environmental Monitoring
The environmental monitoring system continuously monitors the venue's parameters, such as temperature, humidity, and air quality, and automatically adjusts them based on preset conditions.
GONSIN's Application Projects in Banquet Hall
The 15th Council of Europe Conference of Ministers Responsible for Sport
The 47th Annual Council of CDB
The 9th International Dental Congress
Crowne Plaza Vientiane
National Poverty Alleviation and Resettlement Work Conference
The Conference Center of Global Industrial Internet Conference
Global Health Expo of Boao Forum for Asia
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