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Practical Functions of Paperless Meeting Systems

Oct 16-2024

Application and Selection of the Paperless Conference System


With the continuous development of information technology, paperless conference systems, as an intelligent meeting interaction system based on LAN, private network, or mobile internet, have been widely used in various industries. This article will explore the application scenarios of paperless conference systems and how to choose the right system for your needs.


wireless-conference-system-20240315-11.jpeg


Components of a Paperless Conference System


A paperless conference system mainly consists of the following components:


  • Large Screen Display System: Used for multimedia playback, typically consisting of projectors and electric screens or integrated touch screens. It is one of the basic means of modern information exchange.

  • Conference Speech System: Utilizes fully digital transmission channels to transmit voice, enabling the opening and closing of conference microphones, signal indicator lights, and other functions, distinguishing it from traditional analog speech systems.

  • Sound Amplification System: Amplifies and transmits sounds during the conference, ensuring that all positions can clearly hear the speaker's voice.

  • Peripheral Supporting System: Includes the construction of the network infrastructure support platform and the reservation and connection of various equipment nodes in the conference room, ensuring the efficient operation of the paperless conference system.


Basic Characteristics of Paperless Conference Systems


The paperless conference system has the following basic characteristics:


  • Networked File Transmission

  • Electronic File Display

  • Smart File Editing

  • Controllable File Input and Output


Furthermore, the paperless conference system has diversified terminal forms, including LCD lifting conference terminals, flip LCD terminals, tablet paperless systems, desktop conference terminals, etc., with ultra-thin LCD lifting paperless conference terminals becoming mainstream.


Functions of a Paperless Conference System


The core functions of a paperless conference system mainly include:


  • Conference Check-In and Name Guide

  • File Distribution and Upload

  • File Synchronous Presentation and Voting

  • Handwritten Annotations and Call Services

  • Voice Subtitles Display and Remote Video Conference, etc.

In addition, the paperless conference system has achieved cross-system platform interactive applications, including Windows, iOS and Android systems.


Advantages of a Paperless Conference System


The paperless conference system has the following advantages:


  • Safe and Efficient: Avoids issues such as time-consuming pre-meeting preparations and challenging post-meeting document recovery, thus improving meeting efficiency.

  • Fast and Efficient File Circulation: Ensures security through electronic signatures, facilitates convenient pre-meeting file uploads, efficient in-meeting file distribution, and easy post-meeting file management.

  • Eco-friendly and Resource-saving: Reduces the use of paper materials, thus conserving resources and filling the environmental gap in the conference field.


In summary, the paperless conference system plays an important role in modern conferences. Its safety, efficiency, and fast-paced features have garnered widespread appreciation across various industries. When choosing a paperless conference system, it is essential to comprehensively consider your own needs and actual conditions to select the most suitable system, thereby enhancing meeting efficiency and convenience in information exchange.

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