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Paperless Conference System

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10000N Series Seamless Compatible Wired and Wireless Conference System

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TL-5600 Flush-mounting Combination Digital Conference System

Leaders Series Rectangular Columnar Short Microphone MIC-240B

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Conference Management System Software V7.1.0 (Z4)

Conference Management System SoftwareV7.1.0 (PL)

Conference Management System Software V7.1.0 (ASR)

Paperless Conference Terminal Software V2.0

Conference Management Software-Facial Recognition Module V7.1.0(FR)

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Floor-mounted Electrical Plug Socket GX-8 & 13

IC Card Encoder SRD-U100

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Headphone & Headset

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System Configuration Products of Conference Discussion System

System Configuration Products of Paperless Conference System

NEWS

Smart Spaces, Smarter Meetings: Multi-Function Halls’ ProAV Design by GONSIN

Nov 21-2024

Application and Selection of the Paperless Conference System

With the continuous development of information technology, paperless conference systems, as an intelligent meeting interaction system based on LAN, private network, or mobile internet, have been widely used in various industries. This article will explore the application scenarios of paperless conference systems and how to choose the right system for your needs.

Components of a Paperless Conference System

A paperless conference system mainly consists of the following components:

Large Screen Display System: Used for multimedia playback, typically consisting of projectors and electric screens or integrated touch screens. It is one of the basic means of modern information exchange.
Conference Speech System: Utilizes fully digital transmission channels to transmit voice, enabling the opening and closing of conference microphones, signal indicator lights, and other functions, distinguishing it from traditional analog speech systems.
Sound Amplification System: Amplifies and transmits sounds during the conference, ensuring that all positions can clearly hear the speaker's voice.
Peripheral Supporting System: Includes the construction of the network infrastructure support platform and the reservation and connection of various equipment nodes in the conference room, ensuring the efficient operation of the paperless conference system.

Basic Characteristics of Paperless Conference Systems

The paperless conference system has the following basic characteristics:

Networked File Transmission
Electronic File Display
Smart File Editing
Controllable File Input and Output

Furthermore, the paperless conference system has diversified terminal forms, including LCD lifting conference terminals, flip LCD terminals, tablet paperless systems, desktop conference terminals, etc., with ultra-thin LCD lifting paperless conference terminals becoming mainstream.

Functions of a Paperless Conference System

The core functions of a paperless conference system mainly include:

Conference Check-In and Name Guide
File Distribution and Upload
File Synchronous Presentation and Voting
Handwritten Annotations and Call Services
Voice Subtitles Display and Remote Video Conference, etc.

In addition, the paperless conference system has achieved cross-system platform interactive applications, including Windows, iOS and Android systems.

Advantages of a Paperless Conference System

The paperless conference system has the following advantages:

Safe and Efficient: Avoids issues such as time-consuming pre-meeting preparations and challenging post-meeting document recovery, thus improving meeting efficiency.
Fast and Efficient File Circulation: Ensures security through electronic signatures, facilitates convenient pre-meeting file uploads, efficient in-meeting file distribution, and easy post-meeting file management.
Eco-friendly and Resource-saving: Reduces the use of paper materials, thus conserving resources and filling the environmental gap in the conference field.

In summary, the paperless conference system plays an important role in modern conferences. Its safety, efficiency, and fast-paced features have garnered widespread appreciation across various industries. When choosing a paperless conference system, it is essential to comprehensively consider your own needs and actual conditions to select the most suitable system, thereby enhancing meeting efficiency and convenience in information exchange.

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