In the traditional office mode, the transmission and sharing of information mainly rely on paper documents or emails. This method is not only inefficient but also prone to delays and miscommunication.In response, GONSIN has launched a comprehensive and complete paperless meeting system solution aimed at helping enterprises achieve digital transformation of meeting processes, thereby optimizing management and enhancing corporate competitiveness.
Highlights of the Paperless Meeting System
The pain points of traditional meetings include excessive paper materials, causing waste of materials; high workload due to frequent meetings, leading to potential oversights; and data security concerns, with confidential information easily leaking; frequent unexpected changes and last-minute adjustments in meetings.
Compared to traditional meetings, the paperless meeting system has the following advantages:
Pre-Meeting Management: Orderly and Efficient
Meetings can be created in advance, information released, and multiple functions such as attendee management, agenda setting, and seating simulations can be preset, making complex meetings orderly.
In-Meeting Services: Efficient Communication
Throughout the meeting, digital technology ensures efficient communication, with functions like discussion, voting, camera tracking, recording, and on-site service calls, maximizing meeting efficiency and reducing interruptions.
Post-Meeting Archiving: Clear Responsibilities
After the meeting, the paperless meeting system can archive attendance, agendas, annotations, and personnel information with one click, and export meeting information based on permissions for easy review.
Accurate Sound Pickup: High-Definition Quality
The microphone rod can rotate flexibly, maintaining sound pickup from a distance, providing accurate sound capture, comfortable speaking, and loud, clear sound reproduction.
Compared to traditional meeting rooms, the paperless meeting system eliminates the complicated and redundant equipment of the past, using an integrated lift terminal design to save meeting costs and reduce the waste of human resources. It can seamlessly connect with digital conference systems, business systems, office OA systems, centralized control systems, cloud conference booking systems, trial systems, and comprehensive management platforms, achieving unified control and interconnectivity.
GONSIN Paperless Meeting System Terminal Equipment
Paperless Meeting System: LCD Lift Type
Features liftable, touchable, ultra-thin design with a beautiful appearance. When not in use, it can be hidden inside the box, not occupying desk space, and keeps the room silent when uniformly elevated.
Paperless Meeting System: Desktop Integrated Type
Adopts an integrated design with high integration and strong anti-interference ability. It can be used immediately upon placement, suitable for various meeting room scenes without altering the existing systems and furniture.
Paperless Meeting System: Tablet PC
Combines a tablet PC with paperless meeting system software. It has a stylish and beautiful appearance, significantly improved flexibility, and high configurability options.
With the rapid development of information technology, the intelligence and efficiency of enterprise operations and management have become key to enhancing competitiveness. Improving efficiency, optimizing management, reducing office costs, and aligning with green and sustainable practices in heavy meeting tasks means choosing a paperless meeting system, which is the choice for an efficient, convenient, safe, and eco-friendly future meeting style.
Choose GONSIN, say goodbye to tedious paper meetings, and embrace the AI era, injecting new vitality into enterprise development!
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